The ICE Award has two parts: the ceremonial evaluations at Section Conclave (60% of the total score) and the lodge inductions survey (40% of the total score).
All questions or concerns about Ceremony Evaluations at Conclave or the lodge inductions survey should be submitted to the Section E8 ICE committee at ice@oae8.org.
The pre-Ordeal ceremony, the Brotherhood Ceremony, and the pre-Vigil ceremony will be evaluated by trained, expert evaluators for the purpose of inspiration, validation, feedback, and scoring for the Section E8 ICE Award and the Section E8 Honor Lodge Award. Emphasis will be on helping ceremonialists learn and grow by receiving actionable feedback by experienced adult Arrowmen who are well-versed in the ceremony texts and the skills of ceremony delivery.
The pre-Ordeal ceremony will begin with the ceremonialists outside the circle, as shown on page 3 of Ceremony for the Ordeal, found on the national website's Induction Portal, and conclude with the principals returning to the firelay, per Diagram 10 on page 10. Elangomats and candidates are not required for the pre-Ordeal ceremony evaluation, but they can be helpful for ceremonialists and evaluators alike. A firelay and a representation for the 15 blazes will be provided. Lodges should provide their own tokens. Each pre-Ordeal ceremony evaluation will be given a 45-minute time block.
The Brotherhood ceremony will begin with page 2 of Ceremony for the Brotherhood, found on the national website's Induction Portal; lodges should plan to have a Nimat with the line memorized as well as several candidates. The evaluation will include the closing that ends on page 14. Each Brotherhood ceremony evaluation will be given a 60-minute time block.
The pre-Vigil ceremony will begin on page 3 of Ceremony for the Vigil, found on the national website's Induction Portal, and end at the bottom of the first column of page 4. Each lodge does not need to provide a candidate. The pre-Vigil evaluations will take the same form as those done at NOAC: all ceremonialists will gather at one location at the same time, and each ceremonialist will take a turn conducting the pre-Vigil. After each ceremonialist finishes, there will be opportunity for each participating youth to give feedback, followed by the head evaluator. The time that this will take depends on the number of participants.
The following rules have been adapted from the Guide to Inductions and NOAC evaluation policies and procedures.
Each lodge must recommend an adult Arrowmen interested in becoming an evaluator to the Section E8 ICE committee for training. These individuals’ names must be submitted to the ICE committee by December 1, 2023 and participate in evaluator training.
By April 1, 2024, all lodges must submit to the Section E8 ICE committee a commitment, using this registration form, to which ceremonies evaluations they will participate in, along with the names of the participating ceremonialists. All efforts will be made to accommodate scheduling needs.
Following national policy set forth in the Guide to Inductions and the forthcoming NOAC 2024 guidelines and procedures, every ceremony team has the opportunity to be recognized as a Section Quality Team or a Section Honor Team. Every team that submits themselves for evaluation has the opportunity to meet explicit national standards for achievement. There will be no individual ceremonialist awards nor will there be a ranking of teams. Emphasis in evaluations will be placed on recognizing individual achievement against the national standard as well as ample time for discussion and feedback with expert evaluators. Standards are detailed below in the evaluation rubrics and guide.
The Section E8 ICE committee will work in coordination with the Cardinal Conclave planning committee and the service lodge. Responsibilities of the service lodge include:
/preordeal_evalform_sectione8conclave2024.pdf
/bh_evalform_sectione8conclave2024.pdf
/previgil_evalform_sectione8conclave2024.pdf
/section_e8_inductions_survey_2024.docx
The following survey can and should be completed in advance of Section Conclave. This survey will be used by the section to understand the successes and pain points each lodge has as they fulfill their core function in the Order: to guide Arrowmen from the unit election through the sealing of their membership in the Brotherhood. The metrics contained herein are reflective of national OA priorities and measures of success in the induction. Additionally, the responses to this survey will facilitate a sharing of best practice around the section and inform future training.
How to present and deliver all the information in the below survey is up to the lodge. Requested documents should be delivered to the Section E8 ICE Committee as either MS Office documents or PDFs. You can download the survey in MS Word format here.
Complete Inductions Survey packages should be submitted to the Section E8 ICE Committee by April 1, 2024 for scoring. Scoresheets will be provided back to lodges at Section Conclave.
| Points Possible | Points Awarded | |
| Unit Election | ||
| How many units (troops, crews, ships) in council? | 0 or 3 | |
| How many units received a unit election? | 2 points per 10% of above value | |
| Describe how unit election teams are trained. | 0 or 5 | |
| Provide unit election training materials. | 0 or 3 | |
| Provide a copy of your unit election script. | 0 or 3 | |
| Describe your unit elections process. Include how elections are scheduled and what happens when a unit does not want an election. | 0 or 8 | |
| Provide a copy of all unit election paperwork. | 0 or 3 | |
| Callout | ||
| Provide a copy of your callout script. | 0 or 3 | |
| Describe how and when the callout is conducted. | 0 or 5 | |
| Describe how the scouts of units that do not participate in one of the above callouts receive recognition. | 0 or 5 | |
| Elangomats | ||
| Does your lodge use the elangomat system with one elangomat assigned to lead a small group of (6-8) candidates? If not, why? | 0 or 5 | |
| Describe how elangomats are recruited, trained, and recognized. | 0 or 8 | |
| Provide all elangomat training materials. | 0 or 3 | |
|
Describe how elangomat clans are planned and used. Include: · When are clans organized? · When are elangomats assigned to each clan? · When do elangomats first meet their candidates? |
0 or 5 | |
| Ordeal | ||
| What was your Induction Rate for 2023? | 2 points per 10% | |
| Provide any Ordeal planning materials your lodge uses. | 0 or 3 | |
| Describe how and when Kichkinet interacts with the candidates during the day of the Ordeal. | 0 or 5 | |
| Describe in detail what happens at your New Member Orientation, including when and what materials the new members receive. | 0 or 9 | |
|
For each Ordeal since the last conclave, provide the following · Date · Location · Number of candidates · Number of elangomats · Number of clans · What tasks were completed? · How many pre-ordeal ceremonies? · How many Ordeal ceremonies? · Was Brotherhood offered? · Provide the schedule.
|
0 or 20 (incomplete data) or 40 (complete data) | |
| What is your Ordeal fee, and what is the breakdown for the fee? | 0 or 3 | |
| Brotherhood | ||
| Describe how your lodge guides new members to Brotherhood membership. | 0 or 5 | |
| Provide any materials you give to members in seeking Brotherhood. | 0 or 3 | |
| At what events do you offer Brotherhood in a program year? List each. | 0 or 3 | |
| Describe the Nimat Hike, as used in your lodge. | 0 or 5 | |
| What was your Brotherhood conversion rate for 2023? | 2 points per 10% | |
| Polestar | ||
| Has your lodge held a Polestar Training this year? | 0 or 5 | |
| Total | 200 (max) |
The conclave ceremony evaluations will be count 60% towards the overall Section E8 ICE Award, and the survey, using the rubric above, will count towards 40%.
Lodges will receive 1 point for participating in a ceremony evaluation, per ceremony; 3 points for attaining Section Quality Ceremony; and 5 points for attaining Section Honor Ceremony, as detailed in the chart below:
| Lodge: | ||||
| Ceremony | Non-participation | Participation | Quality | Honor |
| Pre-Ordeal | 0 | 1 | 3 | 5 |
| Brotherhood | 0 | 1 | 3 | 5 |
| Pre-Vigil | 0 | 1 | 3 | 5 |
| Total Score (max 15) | ||||
Lodges who submit a completed Inductions Survey will be ranked an assigned a point value, per the below table. Any lodge that does not submit an Inductions Survey will be assessed a value of 0 for this part of the Section E8 ICE Award scoring.
| Ranking in Score of Induction Survey | Points awarded |
| 1 (highest scoring lodge) | 15 |
| 2 | 12 |
| 3 | 9 |
| 4 | 6 |
| 5 | 3 |
| 6 | 1 |