A List Lodge Contact: Wahissa 118 (Jaron Sears: Lodge Chief)
¶ Coordination and Acquisition of Patches
- A team will draft a formal email to the chief of each lodge in the section, asking for the donation of at least one full set of 2023 conclave patches, as well as at least six other patches of the lodge’s choosing, two of which are to be designated for the youth only auction. Lodges are encouraged to donate more than the minimum seven patches, if they would like to.
- This team is also in charge of assigning jobs for volunteers from the lodge and ensuring the setup of the event runs smoothly.
- Bidders will register/receive their numbers on cardstock at the table near the entrance, and can then view the items on the display table or take a seat.
- The Auction will start promptly at 1:30 PM on Saturday.
- When a bidder wins an auction, they will receive an index card as proof of purchase with the item, price, and bidder number written.
- At the end of the auction, the cards will be taken to the register at the registration table and the items will be purchased via cash or card.
- Bidder numbers
- Auction Tracking sheet
- A way to organize the winning items by number
- Change for payment and Credit Card machine
- Bags for the items to protect them